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1. |
We are all volunteers...We have a
commitment to the club Pete made
the point that although we are all volunteers, we also carry
responsibility for maintaining and improving the club structures
wherever possible.
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2. |
Future meeting structure
The following points of principle were
agreed;
- Meeting to be held at the Sports
Centre rather than the pub
- Meetings to commence at 9:15pm sharp
and to be no longer than 45 mins
- Reporting where possible to be by
exception
- Accounts report to be made verbally
and in summary
- Agenda to be distributed before
meeting (days not hours)
- Only agenda points to be discussed
unless an exceptional item has arisen since agenda distributed.
There is to be a ban on 'Any Other Business'. If the agenda is
'too busy' Chairman to prioritise
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3. |
Roles and Responsibilities
The following committee roles are to
report on a monthly basis the following;
Training Officer - Try dive
conversions, State of trainee qualifications, any relevant issues and
problems.
Equipment Officer - Any kit issues,
exceptional servicing requirements, new purchases, missing kit
Membership Secretary - New members and
non renewals
Treasurer - Summary of monies in and
out, net balance and year to date balance
Diving Officer - Andy changes to diving
practice and policy from BSAC HQ, non receipt of diving sheets
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4. |
Time Management
In principle, all committee members are to
aim to complete all actions by agreed dates.
Items that do not require the entire
committee should be discussed between relevant individuals outside the
committee meetings.
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5. |
Maintaining the forum
A meeting will always be held, regardless
of numbers (if numbers fall below 5 - a vote will be postponed where
applicable). Where a member cannot attend, please forward
report, etc to Chairman for inclusion at the meeting.
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6. |
Future dates
The future dates for the committee
meetings are 3rd March 2003, 7th April 2003, 12th May 2003, 9th June
2003, 14th July 2003, 11th August 2003, 8th September 2003, 13th
October 2003, 10th November 2003, 8th December 2003, 12th January
2003, 9th February 2003
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7. |
Previous minutes
The committee gave commitment to aim to
resolve all outstanding issues from previous meetings.
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8. |
The last ever Any Other Business |
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8.a |
Stewart Leahy to distribute a 'master'
e-mail list to all committee members within 1 week |
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8.b |
Stewart Leahy to upload the club
constitution and rules to the web site members area for all to see. |
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8.c |
Ray Dawson to review club liabilities
regarding the ownership of the club garage and to review our current
insurance covers. Ray also to prepare an overview of all
possible liabilities of Garage ownership for the future. Dave
Colley to prepare an argument for keeping the Garage. All to
consider benefits to the club of keeping the garage verses asset
disposal |
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8.d |
Richard Robinson and Stewart Leahy to
draft a letter to the bank regarding the trustees |
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8.e |
Dave Colley confirmed that the Sports
Centre only require one lifeguard in attendance at an Octopush match |
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8.f |
Andy Briggs will contact the Sports Centre
to discuss the possibility of moving the compressor.
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