HUDDERSFIELD BRANCH OF THE BRITISH SUB
AQUA CLUB
CONSTITUTION AND RULES
Names and
Objectives.
1. The club shall be
named The "Huddersfield Branch of the British Sub Aqua Club" with
headquarters at the sports centre.
2. The objectives shall
be the promotion of underwater exploration, science and sport, and to
promote safety in these activities.
3. No funds or other
properties of the club shall be paid or distributed amongst the members of
the club, but shall be applied towards the furtherance of the clubs
objectives, and at the time of dissolution such funds shall become the
property of the British Sub Aqua Club.
4. Subject as above in
the event of dissolution, the funds remaining shall be devoted to
objectives similar to those of the club and to purposes approved by the
commissioners of the customs and excise.
Membership and
Subscriptions
5. Upon approval by the
committee the entrant shall be liable for such weekly fees and annual
subscriptions as shall from time to time be decided by the committee.
5.a Members
applying for new or renewed membership of the Branch (in any or all of the
capacities listed below) will be required to give their permission for
their criminal record to be checked through the Criminal Records Bureau.
Original results will be sent to the member in question. A copy will be
sent to the BSAC Welfare Officer, or other nominated person, who will then
provide a “yes/no” answer to the question:
“The applicant will have significant contact with children and vulnerable
adults. Is there anything within this person’s criminal record that
suggests that they are not suitable for BSAC membership?”
Branch Officers & Committee Members:
Diving Officer, Training Officer, Welfare Officer, Membership
Secretary
All
Instructors (Those who have attended the ITC/IFC and wish to act as
instructors within the branch)
6. The committee shall
have the power to vary fees and subscriptions as deemed necessary.
7. Annual subscriptions
shall be renewable annually, on the first day of the month in which the
member joined.
8. Any member who fails
to renew their subscription within one month of the due date shall be
deemed to have resigned.
9. A resigned member may:
(A) within 12 months, rejoin at the rate currently set at the time of
rejoining. (B) beyond 12 months, apply to join the club again at the rate
set.
Accounts Auditors
and Books
10. The treasurer shall
keep proper accounts, receive all monies paid to the club and shall
distribute monies only as directed by the committee, and shall also
prepare annually statements of income and expenditure in such forms as the
committee shall direct.
11. All monies banked
shall be in the name of the Huddersfield Branch of the B.S.A.C. at
convenient branches of a Bank or Building society as agreed by the
committee.
12. All withdrawals shall
be signed by the treasurer and either the Chairman or Secretary.
13. The accounts shall be
annually to January.
14. The accounts shall be
audited annually, by two members nominated and elected by the club, who
shall hold no other office.
15 Any member may inspect
the accounts at any time on giving reasonable notice to the treasurer, who
shall facilitate such inspection.
16. All books shall be
preserved by the officers in charge and handed in good order to their
successors.
17. A list of officers
shall be kept by the secretary and displayed on the clubs notice board.
Management and
Committee
18. The management of the
club shall be invested in 4 Trustees, the President, and a committee
consisting of the Chairman, Secretary, Treasurer, Diving Officer,
Equipment Officer, Membership Secretary, Octopush representative, and four
ordinary committee members, together with a non voting Training Officer
(appointed by Diving Officer) and Boat engineer (appointed by committee).
Powers of Committee
19. The committee shall
control the clubs affairs and shall have the power to :
(A) Suspend or expel any
member who fails to observe the rules of the club, or acts in any way
prejudicial to the interests of the club.
(B) Fix the date of the
annual general meeting.
(C) Do all things it may
deem necessary and expedient for the accomplishment of the objectives of
the club.
20. Any member of the
committee may call a special committee meeting to deal with urgent or
other matters. The member calling such a meeting shall attempt to contact
all other committee members at least 3 times and shall keep documentary
evidence of such. To have validity a meeting shall be quorate under (point
22.)
21. Special general
meetings of the club may be called at the discretion of the committee or
upon written notice to the secretary signed by not less than 12 members,
stating the purpose of such a meeting. The secretary shall give notice of
such a meeting by circular, or notice displayed with the weekly notices at
least 14 days before the meeting. No other business other than that stated
on the notice shall be discussed.
22. The following shall
constitute a quorum:
|
Annual general meeting |
- 16 |
|
Special general meeting |
- 16 |
|
Committee meeting |
- 5 |
|
Special committee meeting |
- 6 |
|
Sub committee meeting |
- 3 |
23. At any meeting in the
absence of the chairman, a substitute shall be elected from those present.
24. The committee may
elect non voting co opted members to committee positions where no member
has been elected or stands.
25. Committee meetings
shall be held as near monthly as possible. If after half an hour of the
appointed time for the meeting a quorum is not present, the meeting will
stand adjourned to the same time and place the next week, or to such other
day, time and place decided by the secretary, who shall give notice under
(20.) above. If at the adjourned meeting a quorum is not present after
half an hour from the time decided, those present shall be a quorum.
26. The secretary shall
give notice of all meetings, and shall keep written minutes of such
meetings, which shall be signed by the chairman of the meeting at which
they are confirmed.
Election And Terms
Of Office
27. The trustees shall be
appointed by special or annual general meeting of the club upon
recommendation by the committee and need not necessarily be club members,
and shall hold office at the pleasure of the club. In the event of any
trustee dying, being declared mentally incapable or bankrupt, resigning or
being removed from office, another shall be appointed in due form. Every
resolution appointing or removing a trustee shall be recorded in the club
minutes.
28. No trustee shall
incur any personal liability in respect of the debts or other liabilities
of the club beyond the amount (if any) of the assets for the time being in
his hands at such time, and the trustees shall in the event of any
liability attaching to them be entitled to be indemnified by the club and
its members in respect of all actions, costs, claims, demands and
liability in respect of the clubs affairs.
29. Committee members
shall be elected annually. The president shall be appointed by the
committee, at a meeting prior to the annual general meeting, and shall
hold office initially for a 3 year term, and thereafter annually at the
invitation of the committee.
Annual General
Meeting
30. Nominations with a
proposer and seconder, for committee positions, or items for the agenda
shall be made in writing to the secretary not less than 28 days prior to
the annual general meeting.
31. 7 clear days notice
of the annual general meeting shall be given by post, circular or notice.
Property Of The
Club
32. All property of the
club shall be vested in the trustees, who shall have power when authorised
by the committee, to hold land or buildings upon purchase or lease
thereof, and who may with the like authority, sell, exchange, mortgage,
lease or build upon the land, with power to alter and pull down buildings
and rebuild. The trustees may with like authority, obtain advances of
money for the purposes of the club, upon the security of bonds or
agreements, or upon promissory notes or certificates of indebtedness, or
mortgages of real property of the club, or bills of sale on all or any of
the goods and chattels of the club, upon such terms as to interest, and as
to the time and manner of repayment of principal as the committee shall
from time to time determine, but no borrowing shall be arranged without
the consent of a general meeting where the sum involved exceeds £10,000.
No change of use of club property shall be permitted without the consent
of a simple majority at a general meeting.
Equipment
33. Members may hire club
equipment from the club for use on club dives, or on other circumstances
subject to the committee being satisfied of these circumstances. The fee
shall be decided by the committee. Members hiring equipment will be liable
for the cost of repair or replacement of such equipment, if damage is
judged to be caused by negligence on the part of the member hiring the
equipment.
34. All equipment is the
responsibility of the equipment officer who shall have the authority to
decide whether such equipment is to be used by members, and may withdraw
such equipment should the soundness of the same be suspected. The
proposed disposal or loss of any equipment shall be reported to the
committee, giving reasons.
35. The equipment officer
shall maintain an up to date inventory of equipment, such an inventory to
include: 1.) make and model numbers. 2.) Serial Numbers. 3.) Number of
Units. 4.) Approximate Value. 5.) Place of Storage.
New Rules
36. No new rule or
amendment shall be introduced unless submitted in writing to the secretary
at least 28 days prior to the annual or special general meeting, and
circulated to each member 7 days prior to such meeting. No new rule or
amendment shall be accepted unless it receives a majority vote of members
present at the general meeting.
General
37. Any dispute or
misunderstanding arising in the club, and unprovided for in the rules,
shall be decided by the committee. The parties concerned shall have the
right of appeal to a general meeting, the decision of the latter shall be
binding and final.
Dissolution
38. A motion for the
winding up of the club may be put at a general meeting called for such
purpose upon proper notice. At such a meeting a majority of three quarters
of members present shall be required. In the event of dissolvement all
surplus assets after payment of outstanding liabilities shall be held by
the trustees subject to rules 3. and 4.
SL/FEBRUARY
2005 |
